BOTTEGA VENETA - EMEA Facilities Coordinator
Bottega Veneta - Regular
MILANO - Italy
Bottega Veneta – Inspiring individuality with innovative craftsmanship since 1966. Under the direction of Daniel Lee creativity lies at the heart of all that we do. Born in Vicenza the house is rooted in Italian culture yet maintains a truly global outlook. An inclusive brand with exclusive products Bottega Veneta is as much of a feeling as it is an aesthetic.
We are currently seeking an EMEA Facilities Coordinator as part of our dynamic team in Milan.
How you will contribute?
Manage and control hard and soft services in EMEA network (technical equipment maintenance, cleaning and gardening services)
Prepare Facility and Maintenance planned maintenance (ordinary)
Prepare Facility and Maintenance extraordinary plan for store network developments
Budget estimation and cost control for ordinary (opex) and extraordinary activities (capex), in collaboration with Finance dept
Formalize and manage all the service agreements for maintenance activities in collaboration with Legal dept
Organize tendering processes to evaluate the best contractors/stakeholders in the market
Manage procurement and orders and of all necessary services, materials and equipment
Manage and archive necessary documentation for all the equipment and local regulations
Supervise and coordinate all the activities in collaboration with internal team and Group’s Facilities shared services
Supervise, coordinate and execute all architectural, construction and millwork activities for extraordinary interventions
Periodic site inspections in the stores to ensure the highest standard in stores’ aspects and to check execution of planned and extraordinary maintenance activities
Support EMEA Architectural dept for Action Plan requests and execution
Coordinate and execute regional offices and local warehouses new openings, including feasibility and site surveys, estimation and budgeting, selection of contractors/tendering, project management and construction, handover of the unit to Retail
Coordinate and execute stores’ closures according to store network developments including budgeting, organizing all the necessary activities, coordinate with Retail Operation team
Collaborate with Retail Operation dept for any issues which may occur in the network related to Facilities aspects
Collaborate with Group’s EMEAI Store IT dept in order to facilitate and resolve issues related to the infrastructure/network equipment and integrate new technologies in the network according to IT plan (technical support)
Collaborate with EMEA H&S manager to ensure compliance with local regulations, organizing all the necessary activities for rectifications and technical support
Responsible for energy procurement (electricity/gas), in collaboration with external consultant
Who you are?
Degree in Architecture or Engineering
4-6 years of experience in a similar position and in luxury retail
Languages: Fluent in Italian and English, both written and spoken.
Other languages (French and/or German and/or Spanish) are a plus
Must have excellent scheduling skills
Strong Problem solving and decision-making skills. Able to work independently, but also collaboratively with cross functional teams
Multitasking, able to quickly shift from planning to admin/management
Extremely organized, detail oriented and attention to detail and deadline-oriented;
Good working knowledge of MS Word, Excel, PowerPoint and AutoCAD;
Excellent understanding of design drawings and project documentation;
Knowledge of standard quality for means, methods and materials in construction and millwork required for a luxury environment;
Excellent written and verbal communication skills
Frequent travel required
Why work with us?
This is a fabulous opportunity to join the Kering adventure and to actively contribute to the development of the business by becoming part of a global Luxury Group that offers endless possibilities to learn and grow. Talent development is a managerial principle at Kering and we are committed to fostering internal mobility. Our common vision promotes leadership skills and helps every employee to reach their full potential in a stimulating and fulfilling workplace environment.
Kering is committed to building a diverse workforce. We believe diversity in all its forms – gender, age, nationality, culture, religious beliefs and sexual orientation – enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer, we welcome and consider applications from all qualified candidates, regardless of their background.
- Full time