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KERING Administrative Assistant

Kering - Regular
Wayne - United States of America

Kering A global Luxury group, Kering manages the development of a series of renowned Maisons in Fashion, Leather Goods, Jewelry and Watches: Gucci, Saint Laurent, Bottega Veneta, Balenciaga, Alexander McQueen, Brioni, Boucheron, Pomellato, Dodo, Qeelin, Ulysse Nardin, Girard-Perregaux, as well as Kering Eyewear. By placing creativity at the heart of its strategy, Kering enables its Maisons to set new limits in terms of their creative expression while crafting tomorrow's Luxury in a sustainable and responsible way. We capture these beliefs in our signature: “Empowering Imagination.”

Your Opportunity

The Administrative Assistant will provide support for the three executive leaders of the Finance, Logistics, and Technologies teams in Wayne, New Jersey. Serving as an integral member of each department, ensuring the proper management of communications, planning, and meeting coordination while contributing to the overall performance of the teams.

How you will contribute:

  • Ongoing calendar management for three executives including correspondence with attendees, meeting room reservations, and confirmation follow-up. Maintain up-to-date calendars per each leader’s preferences.

  • Schedule and manage all travel and transportation arrangements.

  • Perform administrative duties (printing, scanning, mailing, report & presentation creation, etc.)

  • Coordinate all details of large team meetings (room reservation, table arrangement/set-up, food/beverages, supplies, technology support, clean-up). Ensure agenda and meeting information are distributed prior to the meetings owned by the leader.

  • Complete and verify expense reports and provide first line of approvals for departmental invoices & expenses.

  • Support culture of the three teams through coordination of celebrations, teambuilding activities, & gifting.

  • Demonstrate adaptability, flexibility, and resourcefulness as changes occur in schedules, plans, documents, or other situations throughout the business day.

  • Responsible for coordinating logistical needs for new hires of each team with security & HR (door cards, phone, computer, business cards, etc.)

  • Assist executives in light project management as needed which could include planning, executing and/or follow up .

  • Provide support in creating Power Point presentations as needed.

Who you are

  • 2+ years in retail or office setting

  • College degree preferred (but not required) or equivalent experience

  • Demonstrated ability to work independently and take initiative where needed

  • Ability to manage and complete assignments accurately and on a timely basis

  • Strong organizational skills

  • Proven strong computer skills, with knowledge of Outlook, Word, Excel, and PowerPoint

  • Proven ability to manage multiple priorities and personalities

  • Excellent communication, prioritizing and problem-solving skills

  • Ability to be a team player and to foster a commitment to teamwork among other associates

  • Full time
  • North America
  • United States of America

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