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KERING EYEWEAR Receptionist and Administrative Assistant

Kering Eyewear - Regular
Selangor - Malaysia

Kering Eyewear is the world leader in Luxury and Hi-End Eyewear (Frames & Sunglasses), developing a unique ‘ensemble’ of powerful brands. We design, develop, manufacture and market to customers and consumers, the most desirable frames and sunglasses in two fast growing segments: Luxury and Sport & Lifestyle. Through our industry expertise, we empower our brands to go beyond their limits in this high potential business category, supporting their capacity to lead and innovate in Eyewear, to realize their artistic and financial potential, in the most imaginative and sustainable manner.

We are currently seeking a Receptionist And Administrative Assistant who will report to Head of Malaysia in Malaysia.

How you will contribute

  • Office Management Activities & Task
    • Stationary & Pantry Supplies management
    • Liaise with Corporate Facilities for office equipment repairing and maintenance
    • Liaise with Vendors for office equipment (Printer, Water purifier, Nespresso, pest control, plant maintenance, etc.)
    • Liaise with IT for computer and phone ordering and maintenance
  • Showroom and Events Management
    • Coordinate sales buying days, events, and conferences
    • Samples processing and management
  • Finance Related Activities & Task
    • Sending out statement of account (SOA) to customers and BAs
    • Check on GIT from HQ invoices
    • Bank in cheque / arrange dispatch service to deposit cheques
    • Arrange courier for pick up and filing of the consignment notes
    • Courier expenses management (FedEx & GDex) – Ensure the consignment notes are in order and billings are in time.
    • Guest welcome standee/ coffee & tea serving
    • Building access and Season parking application for new employee
  • Trade Marketing Related Activities & Task
    • Maintenance of the A&P file, basic POP request and allocation from trade marketing.
  • Commercial Related Activities & Task
    • Sales related tracking tasks (new account opening submission co-ordination, Authorised Reseller Agreement processing, Brand Ambassador’s Sales Reporting co-ordination, etc.
    • Managing customer master data ensuring timely maintenance, accuracy, completeness and integrity of all information.
  • Customer Service Activities & Task
    • Arrange on packing / delivery with Courier Company. (Defective item and commercial returns – Weekly basis)
  • General Staff Administration
    • Travel arrangement
    • Minor Non-Sensitive HR tasks
  • Streamline and enhance the effectiveness of office administrative procedures
  • Other ad-hoc and miscellaneous tasks

Who you are

  • At least 2 year experience in admin/office management/ customer service function
  • Good computer skills, including Excel, PowerPoint and Word
  • Excellent interpersonal skills, able to maintain good relationships with various department
  • Capable in multi-tasking and work under pressure
  • Excellent command on written and verbal Chinese, Bahasa Malaysia and English.

Why work with us?


This is a fabulous opportunity to join the Kering Eyewear adventure and and to actively contribute to the development of the business by becoming part of a thriving Company in a global Luxury Group that offers endless possibilities to learn and grow. Talent development is a managerial principle at Kering and we are committed to fostering internal mobility. Our common vision promotes leadership skills and helps every employee to reach their full potential in a stimulating and fulfilling workplace environment.

Kering is committed to building a diverse workforce. We believe diversity in all its forms – gender, age, nationality, culture, religious beliefs and sexual orientation – enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background. 

  • Full time
  • Asie
  • Malaysia

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