GUCCI Executive Assistant
Gucci - Regular
NEW YORK - United States of America
The Executive Assistant has a fundamental role in providing comprehensive support to the EVP Chief Operating Officer & Chief Financial Officer to achieve and perform in terms of efficiency but also in supporting a sincere and direct relationship with internal teams and outside partners. The Executive Assistant role requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The Executive Assistant will need to work closely with all direct reports, assistants, and teams within the Americas, the headquarters Italy, and other regional offices as need to rapidly develop trust as the basis for an efficient collaboration.
Complete a broad variety of administrative tasks that facilitate the COO & CFO’s ability to effectively support the leadership of the organization;
Coordinate and ensure the COO and CFO schedules are well planned, followed, and respected. Will provide “gatekeeper” and “gateway” role, enabling win-win situations in interactions with senior leadership and teams;
Work closely with the COO & CFO to keep them well informed of upcoming commitments and responsibilities, following up appropriately anticipating needs in advance of meetings, travel, conferences, etc.;
Ensure accurate, efficient, and smooth administrative support to COO & CFO;
The ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality;
Assisting with special projects; designing and producing complex documents, reports, and presentations;
Collect and prepare information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; maintaining budgets and completing expense reports;
Active desire to invest in building long-lasting relationships both externally and internally;
Provides a bridge for smooth communication between the CEO & CFO offices and internal departments; demonstrating leadership to maintain credibility, trust, and support management staff.
Develop and maintain efficient reporting, keep accurate and up to date information, prepare documentation and support the overall operations of the President and COO’s office to ensure efficiency;
Support the COO and CFO in ensuring quality internal & external communication, and follow ups;
Make appropriate, informed decisions regarding priorities and available time;
Ad hoc & personal support, continuous self-improvement;
Assists in coordinating the agenda of senior management team meetings and off-sites as needed.
Experience of at least 4 - 6 years in a C-Suite Executive Assistant role in a multinational company, ideally within the Luxury industry;
Excellent proficiency of all administrative tools, digital tools, and essential software; Microsoft Suite, advanced Excel (Pivot Table, VLOOKUP) and advanced PowerPoint presentation preparation; browsers, etc.; Concur, SAP (preferred)
Highly resourceful team-player, with the ability to also be extremely effective independently;
Solid communication and interpersonal skills; able to establish trust and respect with all levels of employees;
Accountability/Credibility, able to always perform highly accountable work style with a strong sense of confidentiality linked to the function, attention to details and compliance;
Excellent written and oral communication skills, impeccable attention to detail able to produce/write text that is in line with luxury company standard expectations;
Possess a global awareness and knowledge of cultural differences and business practices;
Able to multi-task, work at a fast pace with total accuracy and efficiency in support of the COO & CFO;
Technical proficiency and problem-solving skills related to IT support and troubleshooting; and cloud-based environments (web-based applications).
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround;
Flexible, adaptable, and reliable; Ability to switch gears at a moment’s notice.
Able to anticipate needs and provide the highest quality of service;
Good at teamwork and able to work well and communicate with cross-functional teams and diverse communities locally and internationally;
Working knowledge of Italian a plus
Sees the big picture and understands how own actions and decisions impact others and the organization as a whole
Actively scans the environment for new approaches, blending different ideas to come with creative yet effective solutions
Actively gets things done, raising the bar for performance, and taking accountability for own actions
Driven by the sense of urgency, promotes change and takes smart risks in pursuit of goals
Builds trust-based relationships across boundaries and encourages collaboration
Adapts own style to communicate impactfully
Empowers others by providing autonomy and encouraging self-expression, valuing, and amplifying each person’s uniqueness
Is self-aware, curious to learn and seeks feedback from others to continuously grow, always putting improvement over comfort
Provides constructive and on-going feedback, coaches and helps others to achieve their full potential
Qualified candidates must have the proper work authorization to work in the United States
Note for New York City based roles: Any offer of employment is contingent on providing proof that you are fully vaccinated against COVID-19 prior to your start date, subject to approved medical and/or religious exemptions, in accordance with applicable law.
- Full time
- Amérique du Nord
- United States of America