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KERING Hospitality Coordinator

Kering - Regular
SECAUCUS - United States of America

A global Luxury group, Kering manages the development of a series of renowned Maisons in Fashion, Leather Goods, Jewelry and Watches: Gucci, Saint Laurent, Bottega Veneta, Balenciaga, Alexander McQueen, Brioni, Boucheron, Pomellato, Dodo, Qeelin, Ulysse Nardin, Girard-Perregaux, as well as Kering Eyewear. By placing creativity at the heart of its strategy, Kering enables its Maisons to set new limits in terms of their creative expression while crafting tomorrow's Luxury in a sustainable and responsible way. We capture these beliefs in our signature: “Empowering Imagination.”

Your Opportunity

Kering is seeking an outstanding, multi-tasking Hospitality Coordinator for our Wayne, New Jersey office. As the first point of contact for many of our visitors, you will provide a warm, professional welcome in a courteous and timely manner while cultivating a high-touch service atmosphere for employees and visitors alike.

Our ideal candidate is a community focused person who lives for providing excellent customer service and creating a welcoming and dynamic work environment. The Hospitality Coordinator will be the heart of the workplace, providing elevated hospitality services through coverage of the front desk, concierge services, organizing catering & client meetings, assisting with room set-up and scheduling, all while maintaining Kering’s high level standards. This role presents a critical opportunity to amplify the Kering brand internally and externally through the creation of unique and memorable experiences.

How you will contribute

  • Perform receptionist duties (greet guests, answer phone lines, receive front desk deliveries)
  • Create and maintain a centralized event calendar for Wayne engagement activities, classes, and events.
  • Coordinate meeting room needs for all teams. Liaise with Facilities and IT teams to ensure proper setup, including tables/chairs, AV, supplies, catering, etc. Review room prior to event to check set-up and correct any deficiencies. Ensure all meetings and events meet all Kering visual and hospitality standards.
  • Work with in-house food provider on all meeting menu logistics including headcount, dietary restrictions, menu preferences, etc. Review proposals and invoices for accuracy.
  • Work with cleaning staff to survey conference rooms/event spaces regularly and report any deficiencies to Facilities team for correction.
  • Work closely with Security team to streamline guest arrival process and access needs (badge, WiFi password, etc). Maintain accurate visitor log through visitor management system.
  • Understand the budget for each event and manage costs, approve proposals and handle post-event reconciliation.
  • Responsible for coordinating logistical needs for new hires (security badge, name plate, office supplies, etc)
  • Work closely with Hospitality and Facilities team on innovative ideas for the guest experience.
  • Provide support in vetting and scheduling all classes hosted in Multi-Purpose Room.
  • Arrange for various concierge style services for employees – dry cleaning service, local discounts, other services.
  • Obtain Certificates of Insurance for vendors. Coordinate vendor access to the building with relevant parties.
  • Responsible for day-to-day appearance and maintenance of common areas. Ensure appearance of all areas are in line with Kering standards.
  • Work closely with Security Team to streamline communications for all emergency procedures.
  • Manage RFID token distribution for electric vehicle charging stations.
  • Provide administrative support for Hospitality & Facilities team as directed, including expense management, invoice processing, meeting coordination, equipment care, and supply management.

Who you are

  • 2+ years in retail or office setting, hospitality experience a plus
  • College degree preferred (but not required) or equivalent experience
  • Demonstrated ability to work independently and be self-motivated as well as collaborate with various teams
  • Ability to manage and complete assignments accurately and on a timely basis.
  • Proven ability to manage multiple priorities with a sense of urgency and ownership
  • Proven ability to manage various personalities
  • Strong organizational, prioritizing and problem-solving skills
  • Proven strong computer skills, with knowledge of Outlook, Word, Excel, and PowerPoint
  • Excellent communication skills with a strong focus on writing skills. Internal or external communication experience a plus.
  • Ability to be a team player and to foster a commitment to teamwork among other associates
  • The ability to handle all interactions with a high level of professionalism
  • Roll up your sleeves and get the job done attitude
  • Present a solutions-focused outlook and possess the ability to meet deadlines
  • Graphic design experience a plus
  • Full time
  • Nord America
  • United States of America

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