GUCCI Worldwide Entertainment Industry Relations Operations and Logistics Supervisor

Role Mission

The Worldwide Entertainment Industry Relations Operations and Logistics Supervisor will be responsible for the supervision of VIP attendance and travel logistics for fashion shows and major image events.

Key Accountabilities

• Act as the project manager for 3rd party agencies related to 5+ fashion shows, LACMA and worldwide (WW) image events for coordination of travel, accommodations, and logistics for the global VIP guests;
• Develop, maintain, and manage all aspects of the budgets for Gucci fashion shows and high-profile image events across various regions;
• Oversee the daily communication and requests between Gucci and external agencies;
• Identify brand appropriate hotel and room levels for bookings; 
• Responsible for confirming hotel room blocks needed for global guests in conjunction with the agency when applicable;
• Oversee car and glam bookings;
• Support in the organization of invitations and flowers and or gifts to guests;
• Day of event oversee and run of show for guests;
• Follow up on all invoicing related for the events and reconciliation of budgets;
• Support booking travel for U.S. VIPs for the shows and other influencers and notables during the year as needed;
• Support New York office on additional activities as needed including but not limited to event guest list management, mailings, and special reports;
• Create and manage all budgets related to mailings, activities, events, and special initiatives for the overall department;
• Organize and manage dressing updates;
• Research talent;
• Travel for image events.

Key Requirements

• BA/BS in Public Relations, Marketing, Finance, or related degree;
• At least 2 years’ experience working in hospitality, event production, client entertainment and or public relations;
• Experience creating, maintaining and on-going management of large-scale budgets;
• Proficiency in Microsoft Word; Excel; PowerPoint: Outlook;
• Solution oriented with strong problem-solving skills;
• Strong writing and communication skills;
• Detail oriented self-starter with excellent time management skills including ability to prioritize and multitask;
• Works well under multiple deadline pressure (often under minimal timeframes);
• Strong administrative skills and knowledge of developing budgets and management;
• Positive and focused professional team attitude.

Key Behaviors

Explore

Considerate Thinker

• Sees the big picture and understands how own actions and decisions impact others and the organization as a whole

Solutions Developer

• Actively scans the environment for new approaches, blending different ideas to come with creative yet effective solutions

Deliver

Accountable Achiever

• Actively gets things done, raising the bar for performance, and taking accountability for own actions

Agile Advocate

• Driven by the sense of urgency, promotes change and takes smart risks in pursuit of goals

Connect

Connection Builder

• Builds trust-based relationships across boundaries and encourages collaboration
• Adapts own style to communicate impactfully

People Enabler

• Empowers others by providing autonomy and encouraging self-expression, valuing, and amplifying each person’s uniqueness

Build

Continuous Learner

• Is self-aware, curious to learn and seeks feedback from others to continuously grow, always putting improvement over comfort

Talent Builder

• Provides constructive and on-going feedback, coaches and helps others to achieve their full potential

Work authorization

• Qualified candidates must have the proper work authorization to work in the United States

Note for New York City based roles: Any offer of employment is contingent on providing proof that you are fully vaccinated against COVID-19 prior to your start date, subject to approved medical and/or religious exemptions, in accordance with applicable law.

EOE M/D/F/V