GUCCI General Affairs Assistant (Receptionist)

Role Mission

The role is Responsible for overall front desk management, office operations, employee and executive support, visitor services, and vendor coordination to ensure a smooth and efficient office environment

Key Accountabilities
 

• Ensure smooth and professional front desk operations and maintain a welcoming office environement
• Support daily office administration including supplies, facilities, and vendor coordination
• Provide responsive and accurate assistnce to employees, executives, and visitors
• Maintain compliance, accuracy, and confidentiality in office security management records and systems.
• Facicitate effecitve communication and coordination between departments and external partners

Key Responsibilities  

• Front Desk & Visitoer Management

• Greet and assist visitors, manage calls, and handle reception inquiries
• Register visitor access, issue entry cards, and maintain access log
• Coordinate quest parking registration and parking pass issuance

• Office Operations & Administration

• Manager meeting room reservations and ensure proper setup
• Oversee main, courier, and invoice handling (Reception & B1 mailroon)
• Maintain office supplies and pantry inventory (Coffee, tea, stationary, printing paper, etc.)
• Process invoices and payments and manage office-related expense

• Employee & Onboarding Support

• Handle employee ID card issuance, fingerprint registration, and deletion.
• Support new hire onboarding (welcome gift preparation, profile photo, etc.).
• Manage office device lending (keyboard, mouse, HDMI cable, etc.).
• Update employee phone numbers (LG U+ site management).Manage executive parking passes and related purchases.Executive Assistance

• Executive Assistance

• Manage the president meeting schdule, business cards, and logistics
• Arrange CEO Korea visits, including transportation bookings
• Manage executive parking passes and related purchases

• General Affaiirs

• Manage regular procurement and inventory of office consumables and supplies (e.g., beverages, office stationery, etc.)
• Coordinate uniform laundry, courier services, and supplier communications
• Assist in facility contract management and regular maintenance activities

• Compliance & Reporting

• Maintain accurate access, purchase, and inventory logs
• Share weekend and public holiday building records
• Ensure data accuracy and adherence to internal procedures and reporting standards

Key Requirements
 

• Must be fluent in Korean and able to communicate in English at a conversational level
• Well-organized, detail-oriented, and proactive with a strong sense of responsibility
• Customer-oriented, approachable, and professional in communication and service delivery
• Strong interpersonal and teamwork skills with a positive and adaptable attitude
• Excellent multitasking and time management skills in a fast-paced environment
• Good problem-solving and prioritization abilities
• Proficient in Microsoft Office (Excel, PowerPoint, Outlook) and general office tools
• Basic understanding of office facilities, inventory, and vendor management preferred