BOTTEGA VENETA - Admin Officer

Routine Administration Work:
日常行政工作：
Meeting room booking, receiving job candidate before interview, preparing payment invoice to finance department, filing…….etc.
会议室预订，接待面试前的工作候选人，准备付款发票给财务部，文件归档等。
Handling incoming correspondences and courier arrangement.
处理来信并安排快递收发。
Monitor on office stationery status.
办公室文具办公用品管理。
Daily office miscellaneous works, like drinking water, plant ordering and payment, etc.
办公室日常的杂项工作，例如饮用水，植物预订和付款等。
Prepare access card, name card and necessities for new join staff. Collect back access card, etc. of leaving staff.
为新员工准备门禁卡，名片以及其他必需品。离职员工的门禁卡及相关设备的收回。
Draft and send announcement email on all administrative related topic to inform employee on any updates.
准备并发送有关所有行政相关主题的公告电子邮件，以通知员工后续安排。

Travel management:
差旅管理：
Monitor the travel booking to secure optimal solution both in convenience and cost according to travel policy.
根据公司差旅政策管理机票及酒店的预订,确保在便利性和成本上得到最优解。
Facilitate monthly closing of travel related cost by checking invoice, cost center, and timely submission to finance for payment.
通过审查发票，成本中心并及时提交财务部付款，促进差旅费用的月度结算。
Regular agreement review with contract hotel, and process the new contract price on booking channel.
定期维护协议酒店合同，在预订平台上更新协议价。

Reception work:
接待工作：
Receiving of visitors at the reception, with careful registration of visitors.
在前台接待访客，认真做好访客登记工作。
Taking care of incoming calls, transferring the calls to right person.
接听来电，正确转接相关人士。
Extension number management to secure right allocation and usage.
管理分机号码并保证其正确分配和使用。

Office equipment and furniture procurement management:
办公室设备及小型家具管理：
Coordinate with the service provider to install phone, fax and lines for office.
协调供应商为办公室安装电话，传真和网线。
Negotiate best rate and service with the suppliers and contractors.
实时联络供应商和承包商维护办公室设备（如照明设备，空调，复印机等固定设备）。
Support office maintenance and decoration on real-time needs during different season and festivals.
根据季节性和节日协助办公室维护及布置。
IP, conference call, mobile phone monthly bill checking and payment closing with Finance.
每月IP电话卡、电话会议费和手机费的账单审核及付款截止以财务清帐。

Office housekeeping:
办公室保洁：
Monitor office environment and facilities hygiene.
监管办公室的环境以及设备卫生情况。
Review the performance of the sub-contractors on the daily cleaning service in order to ensure the office is in a tidy condition.
检查分包商在日常清洁服务的表现以确保办公室环境的整洁。
Scheduled periodical carpet cleaning and pest control for the company.
为公司定期安排地毯清洁以及防治虫害。
Closely monitor the supplies for the pantry and office.
密切监管茶水间和办公室的供应商。

HR operations:
人力资源运营:
Support HRBP to maintain regular HR report.
协助日常HR报告维护和数据管理。
Manage the visa and immigration process and support office employees with business trip arrangements.
协助办公室员工的签证管理流程以及在商务旅行中签证申请安排。

Support on other work or project:
其他工作或项目的支持：
Staff activities, festival celebration and annual dinner.
员工活动，节日会和年终晚会。
Support on Admin budget & cost control.
协助控制行政预算和成本控制。
Support to prepare monthly admin cost report, attendance punching report.
协助完成月度行政费用统计表，考勤打卡记录。

Other ad hoc task assigned by line manager.
直属上级分配的其他任务。