KERING EYEWEAR - Receptionist and Administrative Assistant

We are currently seeking a Receptionist & Administrative Assistant who will report to Head of Malaysia.

How you will contribute

Office Administration & Operations

• Manage stationery and pantry supplies, including inventory tracking and reordering

• Coordinate with Corporate Facilities for office equipment repair and maintenance

• Liaise with external vendors for office services and equipment (e.g. printers, water purifier, Nespresso machines, pest control, plant maintenance, etc.)

• Coordinate with IT for computer and mobile phone ordering, setup, and maintenance

Showroom & Events Support

• Coordinate sales buying days, events, and conferences

• Manage samples processing, tracking, and inventory

Finance & Accounting Support

• Prepare and send Statements of Account (SOA) to customers and the sales team

• Review and track Goods in Transit (GIT) based on HQ invoices

• Arrange cheque deposits, including bank‑in or courier dispatch

• Coordinate courier pickups and maintain proper filing of consignment notes

• Manage courier expenses (FedEx & GDex), ensuring documentation accuracy and timely billing

• Coordinate guest welcome arrangements, including standee setup and coffee/tea service

• Manage building access and seasonal parking applications for new employees

Trade Marketing Support

• Maintain A&P (Advertising & Promotion) files

• Support basic POP requests and allocation in coordination with the Trade Marketing team

Commercial & Sales Support

• Support sales‑related tracking activities, including:

  • New account opening submissions

  • Authorised Reseller Agreement processing

  • Brand Ambassador sales reporting coordination

• Maintain customer master data, ensuring accuracy, completeness, and timely updates

Customer Service Support

• Coordinate packing and delivery arrangements with courier companies

• Manage defective items and commercial returns on a weekly basis

Staff & General Administration

• Arrange business travel (flights, accommodation, transportation)

• Support minor non‑sensitive HR administrative tasks

Process Improvement & Ad‑hoc Support

• Proactively streamline and improve office administrative processes

• Perform additional ad‑hoc and miscellaneous tasks as required

Who you are

• At least 1-year experience in admin/office management/ customer service function

• Good computer skills, including Excel, PowerPoint and Word

• Excellent interpersonal skills, able to maintain good relationships with various department

• Capable in multi-tasking and work under pressure

• Excellent command on written and verbal Bahasa Malaysia and English.

Why work with us

This is an excellent opportunity to join the Kering adventure in a moment of extraordinary growth and become part of a thriving team in a global Luxury group that offers endless possibilities to learn and grow. Talent development is a managerial principle at Kering and we are committed to fostering internal mobility. Our common vision promotes leadership skills and helps every employee to reach their full potential in a stimulating and fulfilling workplace environment.

Kering is committed to building a diverse workforce. We believe diversity in all its forms – gender, age, nationality, culture, religious beliefs and sexual orientation – enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background.