Invoicing incharge KERING

Key Responsibilities
Invoicing & Billing Management
•    Prepare and issue automated and manual invoices for logistics operations, including Pick & Pack, cross-docking, and other warehouse services.
•    Ensure invoices are generated and issued within agreed timelines to support accurate billing and avoid discrepancies.
•    Process and manage credit notes, debit notes, and invoice adjustments as required.
•    Verify billing information and ensure alignment with contractual agreements, pricing structures, and approved tariffs.
•    Monitor invoicing activities to ensure completeness, accuracy, and compliance with internal procedures.

Warehouse Documentation & System Management
•    Ensure inbound and outbound quantities are accurately reconciled against purchase orders and operational records.
•    Process Advanced Shipping Notice (ASN) documentation for inbound and return shipments.
•    Prepare, maintain, and manage all required invoicing and shipment documentation within the Warehouse Management System (WMS).
•    Maintain accurate records of transactions and supporting documentation for audit and reporting purposes.
Reconciliation & Financial Controls
•    Reconcile invoices against revenue reports, operational records, and finance systems.
•    Investigate billing discrepancies and disputes, coordinating with internal stakeholders to ensure timely resolution.
•    Support month-end closing activities through accurate invoicing and reconciliation processes.
•    Monitor invoicing accuracy and identify opportunities to improve billing controls and efficiency.
Compliance & Audit Support
•    Ensure all invoices comply with applicable VAT regulations, customs requirements, contractual obligations, and company policies.
•    Support internal and external audits by maintaining complete and accurate invoicing records.
•    Ensure compliance with financial controls, documentation standards, and operational procedures.
•    Assist in implementing process improvements to enhance invoicing accuracy and operational efficiency.
Stakeholder Coordination
•    Collaborate closely with Inventory Control, Warehouse Operations, Finance, Customer Service, and Logistics teams to ensure smooth billing operations.
•    Coordinate with customers and internal stakeholders to resolve invoicing-related queries and discrepancies.
•    Support continuous improvement initiatives aimed at enhancing invoicing processes and service delivery.
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Requirements
Qualifications & Experience
•    Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain, Logistics, or a related field.
•    Minimum of 3 years’ experience in invoicing, billing, finance, inventory control, or logistics administration role within the UAE.
•    Experience working within warehouse, logistics, supply chain, or distribution environments is preferred.
•    Experience using Warehouse Management Systems (WMS) and ERP platforms is an advantage. Experience with GCC an MEA market is an advantage. 
Skills & Competencies
•    Strong attention to detail and accuracy, excellent analytical and reconciliation skills.
•    Strong organizational and time management abilities.
•    Proficiency in Microsoft Office applications, particularly Excel.
•    Ability to manage multiple priorities and meet strict deadlines.
•    Strong communication and stakeholder management skills.
•    Proactive problem-solving mindset with a focus on continuous improvement.
•    Ability to maintain confidentiality and professionalism.
•    Strong team player with a collaborative and results-driven approach.