POMELLATO Executive Assistant & Project Coordinator, Japan & Korea

Report to: President & Representative Director, Pomellato North Asia and Oceania

Location: Tokyo, Japan

Key Responsibilities

Executive Assistant Responsibilities　

• Provide proactive administrative and organizational support to the Japan & Korea leadership.
• Manage complex calendars, business trips, expenses, and communication flow.
• Prepare high-impact presentation materials, reports, and documentation (PowerPoint skills essential).
• Coordinate internal and external meetings, agendas, and follow-up actions.
• Always maintain strict confidentiality and discretion.

Project Coordination

• Support cross-functional projects across Japan & Korea, liaising with Retail, HR, Finance, Marketing, VM, and global teams.
• Coordinate timelines, track project progress, and ensure that deliverables are met.
• Facilitate communication and alignment across diverse functions and organizational levels.
• Prepare project documents and ensure smooth execution end-to-end.

Stakeholder Management

• Act as a communication hub between the Executive Office and local/global teams.
• Build productive relationships with internal stakeholders and external partners.
• Influence and coordinate multiple functions with empathy, clarity, and professionalism.

Requirements & Qualifications

Must-Haves

• English & Japanese bilingual (fluency in both written and spoken communication).
• Exceptional organizational, multi-tasking, and time-management skills.
• Advanced skills in PowerPoint and presentation documentation; strong ability to create clear, polished executive-level materials.
• Self-starter with strong ownership, initiative, and problem-solving mindset.
• Proven ability to liaise, coordinate, and influence across diverse teams and hierarchical levels.

Preferred Qualifications

• Korean language proficiency is a plus.
• Previous experience supporting executives (EA or similar roles).
• Experience in the luxury industry is strongly preferred but top-tier industries such as consulting firms, cosmetics, automotive, or leading FMCG are also suitable.
• Experience working in multinational, fast-paced environments.

Profile Fit

• Polished, professional, and comfortable interacting with senior leaders.
• Thrives in ambiguity and adapts quickly to change.
• Strong sense of ownership and accountability.
• High level of integrity and confidentiality.