GUCCI HR Operation Specialist

Job Title: HR Operation Specialist (Fixed Term 1 year)

The position is responsible for the successful execution of HR operations and Compensation & Benefits. This role plays a key part in ensuring positive employee experience, accurate administration of HR programs, and compliance with internal policies while providing compensation support. Requires strong attention to detail, operational excellence, and a client centric service-oriented mindset.

Key Responsibilities

HR Administration & Compliance

• Maintain and update the HR policies and procedures, ensuring training as needed
• Handle administrative processes related to visa applications and renewals, relocation support, T&A system, retirement pension claims and organizational change updates (e.g., new joiners, transfers)
• Process benefit-related payments
• Manage and execute C&B operational processes on a regular cycle, covering monthly, quarterly, half-yearly, and annual activities (e.g., payroll closing, benefit allocation, retirement pension administration, leave monitoring, retirement pension administration)
• Prepare and submit statutory reports, including but not limited to handicapped employee levy and exemption reports, workplace childcare surveys, veteran’s office reports
• Maintain internal HR documentation such as employment certificates, leave records, benefit guides, and labor compliance notices
• Ensure HR operational practices comply with local labor law and company policies.

HRIS Systems (Workday) Management

• Maintain accurate and up-to-date employee C&B data in HRIS
• Ensure effective implementation and smooth operation of HRIS and related interfaces
• Promote digitalization and adoption of new tools to streamline C&B and HR administrative practices

HR Benefit

• Coordinate and manage all employee benefit programs, including flexible benefit programs, employee purchase, group term insurance, child tuition allowance, congratulatory & condolences program, employee gifting, annual leave administration, retirement pension enrollment & coordination, support compensation/Payroll data administration, and record management, etc.
• Effectively partner with Kering Shared Service to evolve and optimize benefits related documentation and processes
• Continuously identify opportunities to administrative practices within HR
• Ensure timely processing of HR invoices and contracts
• Coordinate and manage external vendors related to payroll, benefits, insurance, retirement pension and employee welfare programs.

HR Compensation Administration

• Support accurate and timely payroll administration, including payroll data validation and payroll closing.
• Administer compensation-related processes, including annual salary review, variable compensation, and compensation documentation.
• Maintain compensation data, prepare reports, and ensure data accuracy and integrity.
• Support the implementation and communication of compensation policies, guidelines, and C&B initiatives.
• Identify opportunities to improve and streamline compensation administration processes.
• Support internal and external audits by preparing HR documentation and payroll-related records.
• Validate payroll data including new hires, resignations, salary changes, leave records, overtime, incentives and deductions prior to payroll closing.
• Ensure payroll accuracy through reconciliation and post-payroll validation.
• Support compensation benchmarking and market salary analysis.

Employee Engagement & Event Support

Support effective internal communication of benefit policies, leveraging company tools to optimize messaging

• Manage employee inquires related to benefits, leave, and C&B programs in a timely and professional manner
• Assist in planning and executing various HR-driven events and programs including but not limited to onboarding sessions, long service awards, internal campaigns, talent reward program
• Collaborate with HR leadership and People Partners to drive employee engagement and team activation
• Promote employee activation and participation in company sponsored programs, recognition events, and cultural experience

Key Requirements

• Minimum 2 years of relevant experience in HR Operation, C&B or employee services
• Experience supporting payroll administration is highly preferred.
• Proficiency in HRIS (e.g., Workday), Excel, and Microsoft Office Suite
• Advanced Excel skills (Pivot Table, XLOOKUP/VLOOKUP, functions) preferred.
• Excellent analytical and organizational skills with strong attention to detail
• Strong interpersonal and communication skills with a service-oriented mindset
• Ability to communicate effectively both in Korean and English