KERING HR Operations Specialist

HOW YOU WILL CONTRIBUTE

• Maintain accurate employee records and personnel data within Workday and other HR systems.
• Support onboarding, employee changes, transfers, and termination processes while ensuring compliance with local requirements.
• Review and validate employee information, compensation data, organizational structures, and supporting documentation.
• Draft employment contracts, amendments, local employment letters, and HR-related documentation.
• Manage onboarding activities, including employee documentation, system setup, benefits enrollment, and personnel file creation.
• Partner with Payroll to ensure employee transactions are processed accurately and within payroll deadlines.
• Support employee lifecycle transactions, including compensation changes, organizational changes, leave administration, and offboarding activities.
• Maintain employee schedules, benefits information, allowances, and payroll-related data in applicable systems.
• Provide employee support regarding payroll, benefits, policies, time-off requests, HR processes, and employment-related inquiries.
• Deliver excellent customer service through Kering Connect and HR Shared Services support channels.
• Escalate employee issues and complex cases as appropriate while ensuring timely resolution.
• Support benefits administration, including employee enrollment, benefits updates, vendor coordination, retirement plans, billing reconciliations, and eligibility management.
• Coordinate with external vendors and third parties regarding employee benefits and employment requirements.
• Manage employee work authorization and permit processes, providing guidance and ongoing monitoring as required.
• Execute Workday transactions and approvals while ensuring data accuracy and compliance with local legislation and company policies.
• Support organizational restructuring projects and mass employee data updates through system uploads and process execution.
• Maintain accurate personnel files and ensure compliance with document retention requirements and data privacy regulations.
• Support internal and external audits by preparing documentation and ensuring data accuracy.
• Perform HR compliance activities, including communications with government agencies and external authorities where required.
• Conduct regular audits of HR data, employee records, payroll information, and system transactions.
• Generate reports related to hires, terminations, employee changes, payroll validation, and HR metrics.
• Partner with Brand HR teams and stakeholders to resolve employee issues and support operational needs.
• Participate in continuous improvement initiatives and special projects within HR Shared Services.
• Support process documentation, workflow updates, and standardization efforts across the HRSS function.

WHO YOU ARE

• Bachelor’s Degree in Human Resources, Business Administration, Psychology, or a related field.
• 1–2 years of experience in HR Operations, HR Administration, Payroll, Shared Services, or a related HR function.
• Experience supporting employee lifecycle processes, including onboarding, employee changes, and offboarding.
• Knowledge of HR systems, preferably Workday or similar HRIS platforms.
• Familiarity with payroll processes, employee benefits administration, and HR compliance requirements.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational and prioritization skills with the ability to manage multiple tasks simultaneously.
• Strong customer service mindset and ability to handle employee inquiries professionally.
• Effective verbal and written communication skills.
• Ability to work collaboratively with cross-functional teams and stakeholders.
• Strong problem-solving and analytical capabilities.
• Comfortable working in a fast-paced, service-oriented environment.
• Proficient in Microsoft Office applications, particularly Excel and Outlook.
• Experience within a Shared Services environment is a plus.
• Fluent in English (written and spoken).
• Experience supporting multinational organizations is a plus.