BALENCIAGA - Executive Assistant (F/M)

Your opportunity

The Personal Assistant to the Chief Commercial Officer plays a critical role in supporting the effectiveness, organization, and execution of the CCO’s agenda. This position combines high-level executive assistance, complex travel and calendar management, and a strong coordination and project management dimension, particularly across transversal, cross-functional topics.

The role requires excellent judgment, anticipation skills, discretion, and the ability to consolidate information from multiple stakeholders into clear, actionable outputs.

How you will contribute

Executive Calendar & Time Management

• Proactively manage the CCO’s calendar, agendas, and priorities, ensuring optimal use of time
• Coordinate and organize all meetings involving the CCO, including internal leadership meetings, ComEx, project reviews, and external meetings
• Anticipate scheduling conflicts, prioritize requests, and ensure agendas and materials are prepared in advance
• Act as a gatekeeper, ensuring alignment between meeting objectives and the CCO’s priorities

Travel & Logistics Management

• Organize and manage weekly and long-term travel plans, including flights, accommodations, ground transportation, and meeting logistics
• Plan travel schedules well in advance, while remaining agile and responsive to last-minute changes
• Coordinate with multiple internal teams and external stakeholders to align travel with business priorities
• Manage travel changes efficiently, minimizing disruption and time loss for the CCO
• Ensure travel documentation, visas, and authorizations are in place when required

Administrative & Operational Support

• Manage expense reports and ensure timely submission and compliance
• Handle travel authorizations, approvals, and related administrative processes
• Manage absence requests and administrative coordination for teams reporting to the CCO
• Support general administrative tasks linked to the CCO’s scope, ensuring smooth day-to-day operations

Document Preparation, Reporting & Meeting Support

• Consolidate data, inputs, and short debriefs from key teams reporting to the CCO
• Prepare weekly business review summaries, ComEx and management meeting briefs
• Take minutes during key meetings, track decisions, action items, and ownership
• Follow up systematically on action points and ensure progress is monitored and reported

Transversal Ad Hoc Project Coordination & Follow-Up

• Support the CCO on key transversal and strategic projects involving multiple functions
• Act as a coordination point between teams to:
  • Consolidate inputs
  • Align timelines
  • Track deliverables and milestones
• Maintain and update action plans, to-do lists, and follow-up trackers across meetings and projects
• Ensure continuity from one meeting to the next by consolidating agendas, decisions, and outstanding actions
• Prepare pre-reads, summary slides, or key talking points for important meetings, based on information gathered from all relevant stakeholders

Additional Value-Add Responsibilities

• Act as a trusted sparring partner to the CCO by highlighting inconsistencies, risks, or missing inputs ahead of meetings
• Improve efficiency by standardizing:
  • Meeting templates
  • Reporting formats
  • Follow-up and action tracking tools
• Support preparation of key slides or executive summaries for high-visibility meetings
• Ensure information flows smoothly across teams and that priorities are clearly communicated and followed up
• Contribute to continuous improvement of internal coordination and communication processes

Who you are

• Proven experience as a senior executive assistant or PA, ideally supporting a C-level executive
• Strong organizational, time-management, and prioritization skills
• Excellent written and verbal communication skills
• High level of discretion and confidentiality
• Ability to consolidate complex information into clear, concise summaries
• Strong coordination and follow-up mindset, with a light project management orientation
• Comfortable working with senior stakeholders and cross-functional teams
• Proactive, detail-oriented, and able to anticipate needs

Why work with us?

Balenciaga is committed to thriving your professional development within the House or in the Kering group. We empower leaders to create, build and sustain high performing teams that excel in execution. We guide every employee to reach their full potential in a stimulating and fulfilling workplace environment.

Diversity Commitment

Balenciaga is committed to fostering a diverse workforce. We believe that diversity in all its forms - gender, age, nationality, culture, disability, sexual orientation… - enriches the workplace and our client experience. As an Equal Opportunity Employer, we welcome all applications and select our talents based on competencies and in alignment with our brand behaviors. Setting people for success is what we live for. It is part of our interview process to discuss with you how to excel in our company.