GUCCI Personal Assistant (Maternity Cover)

Your Opportunity

We are looking for a highly organized and proactive Personal Assistant to provide comprehensive personal and administrative support for a maternity cover. The role requires excellent coordination skills, discretion, and the ability to manage complex logistics across travel, personal administration, household management, and personal scheduling.

Key Responsibilities

• Coordinate all travel arrangements in collaboration with travel agencies, including flights, VIP services, drivers, and accommodation
• Prepare and manage riders and control applications related to travel needs
• Monitor, control, and follow up on visas, healthcare documentation, and related administrative matters
• Collect and verify personal invoices and liaise with Accounting for timely payments
• Coordinate external providers and follow up on the quality of the services provided
• Coordinate logistics and deliveries (customs documents, payments, delivery)
• Manage storage activities, including inventory lists, coordination of inbound/outbound deliveries, and regular updates
• Conduct research to identify suitable locations and service providers based on defined requirements
• Schedule and coordinate appointments and reservations
• Coordinate transportation planning to ensure smooth logistics for scheduled activities

Key Requirements

• Proven experience in a Personal Assistant, Executive Assistant, or similar role
• Strong organizational and multitasking skills, with exceptional attention to detail
• Ability to manage sensitive information with the highest level of confidentiality
• Excellent coordination and follow‑up skills across multiple stakeholders and service providers
• Flexible, solution‑oriented, and able to handle last‑minute changes
• Fluent in English and Italian

Why work with us?

Gucci is committed to building a diverse workforce. We believe diversity in all its forms – gender, age, nationality, culture, religious beliefs and sexual orientation – enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background.