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    06/03/2024

    KERING - HR Operations Administrator (Internship)

    Kering - Fixed Term (Fixed Term)
    London - United Kingdom

    Kering is a global Luxury group managing the development of a series of renowned Houses in Fashion, Leather Goods, Jewellery and Watches: Gucci, Saint Laurent, Bottega Veneta, Balenciaga, Alexander McQueen, Brioni, Boucheron, Pomellato, Dodo, Qeelin and Ginori 1735, as well as Kering Eyewear and Kering Beauté. By placing creativity at the heart of its strategy, Kering enables its Houses to set new limits in terms of their creative expression while crafting tomorrow's Luxury in a sustainable and responsible way. We capture these beliefs in our signature: “Empowering Imagination.” In 2023, Kering had 49,000 employees and consolidated revenues of €19.6 billion. We are currently seeking an HR Advisor who will report to the UK HR Manager based in Victoria, London. The HR Advisor is responsible for providing support and advice on all HR matters with a focus on employee relations. This is a full time role for a fixed term period of 12 months.

    We are currently seeking a HR Operations Administrator who will report to the HR Operations Manager based in London. This is a fixed term internship for a period of 6 months.

    Your Opportunity

    As a member of the Kering HRSS team, this role supports the luxury brands within Kering UK, with key responsibility for overseeing all operational HR activities.  This role requires working closely with all the brand head offices, HR and management teams to provide support and advice across all HR operational disciplines.

    How you will contribute

    • Ensure excellent accuracy, efficiency and service with the Brands
    • Review hires in the HR system (Workday) and ensuring alignment with Brand information and benefit guidelines
    • Draft and send contracts adhering to the correct Brand and job type, ensuring alignment to Workday data accuracy
    • Collate and send all relevant “Kering First Week” onboarding documents and track receipt of returned signed documentation
    • Liaise with payroll to ensure all new hires are completed prior to payroll deadlines
    • Create electronic personnel files (e-files) and manage the ongoing storage and archiving of appropriate documentation
    • Draft and send contractual change letters/documentation in line with legislative requirements
    • Issue probation pass letters for all Brands
    • Complete termination process in WD ensuring the data matches resignation letters/termination letters in e-files
    • Prepare and send leaver documentation
    • Ensure all hires provide valid Right to Work documents prior to being issued contractual documentation
    • Provide accurate employment reference letters
    • Respond to queries via the ticketing system (Kering Connect) within the SLA’s
    • Demonstrate exemplary customer service at all times
    • Support HR Operations Manager with any audit information requests
    • Maintain HRSS Process Guides to ensure consistence adherence to procedures among all team members
    • Produce ad-hoc reports and analyse the data when requested
    • Produce monthly reports regarding FTC expiry dates and visa end dates and take necessary action in the absence of Senior HR Operations Assistant
    • Support with ad-hoc local and global projects

    Who you are

    • Experience in HR administration across the employee life cycle
    • Strong interpersonal, communication (written and verbal) and presentation skills
    • Excellent customer service standards
    • Experience of Workday highly desirable
    • Organised and able to prioritise, with excellent accuracy and attention to detail
    • Able to work well under pressure and towards tight deadlines
    • Proactive and curious - ability to identify improvements in processes or activities
    • CIPD qualified, or studying towards

    Why work with us?

    This is a fabulous opportunity to join the Kering UK Shared Service team and actively contribute to the ongoing growth and success at Kering. Our common vision promotes leadership skills and helps every employee to reach their full potential in a stimulating and fulfilling workplace environment.

    Kering is committed to building a diverse workforce. We believe diversity in all its forms – gender, age, nationality, culture, religious beliefs and sexual orientation – enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background

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