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KERING Facility Manager

Kering - Regular
Tokyo - Japan

A global Luxury group, Kering manages the development of a series of renowned Houses in Fashion, Leather Goods, Jewelry and Watches: Gucci, Saint Laurent, Bottega Veneta, Balenciaga, Alexander McQueen, Brioni, Boucheron, Pomellato, Dodo, Qeelin, Ulysse Nardin, Girard-Perregaux, as well as Kering Eyewear. By placing creativity at the heart of its strategy, Kering enables its Houses to set new limits in terms of their creative expression while crafting tomorrow's Luxury in a sustainable and responsible way. We capture these beliefs in our signature: “Empowering Imagination.”

Your opportunity

The Facility Manager has the overall responsibility for overseeing the implementation of policies, procedures and programs that will assure well-managed, well-maintained buildings and facilities.  Priority will be given to provide positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination and conjunction with the goals and objectives of the client.

How you will contribute

Kering’s Facility Manager is the primary liaison with the client and leads the team in the coordination of services, activities, financial aspects, vendors and manpower required for current and future needs of the building and operations.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Oversee day-to-day operations of facilities ensuring that all services are effectively delivered and facility needs are met including monitoring, life-safety, engineering and general maintenance. Ensure that the team implement and provide these services in a manner consistent with policies and directives

• Manage service contracts cost effectively. Responsible for all aspects of service delivery pursuant to these contracts, responsible for periodic and ongoing performance and financial review, conducting RFP’s, and assuring payments and invoicing match contract pricing. Initiate audit & control systems to ensure statutory, policy and contractual commitments are met

• Lead the General Service team in the supervision of maintenance programs relating to the interior and exterior conditions and appearance and operation of the facilities

• Ensure that General Service team consistently provides positive and prompt response to requests from the client and building tenants/occupants

• Ensure General Service team implements ongoing contract review programs to constantly assess clients, tenants and occupants needs and to assure that problems are being solved promptly and to the mutual benefit of the tenant, owner and the properties

• Prepare and deliver consolidated reporting and reviews of all budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex

• Develop, prepare and explain the annual facility budget, quarterly forecasts, and business plans

• Assist in development of capital budgets for the property. This includes contributions towards a five- year plan of maintenance, facility improvement and cost reduction initiatives

• Coordinate the collection, analysis and reporting by the facility management team of statistical data and analysis to provide accurate and current assessment of facility management objectives, work order productivity, cost savings and improvements. Review work order metrics and system to identify service gaps and recurring issues and provide corrective actions

• Approve all positions and direct the hiring, training and motivational activities of the facility management staff. Responsible for effective and proactive employee relations with all site staff. Conduct and approve all performance evaluations of facility management staff

• Manage and drive customer focus within all areas of operational activities and ensure that effective relationships are maintained with key client contacts

• Drive innovation through the development of best practices, operational and service efficiency as well as the identification of industry trends and tools that would contribute to our operational excellence goals

• Ensure that facility management staff require all tenants and vendors comply with insurance requirements and coordinate all claims as required

Who you are

  • Degree holder with a minimum of 3 years relevant experience in similar position with sizeable companies and team management
  • Experienced in Facility Management software
  • Strong planning and organisation skills. Process oriented
  • Strong technical and regulatory knowledge
  • Result-driven, work prioritization and resourceful
  • Team leader and team player
  • Excellent project management skill
  • Excellent inter-personal and coordination skills
  • Proactive and able to work under minimum supervision
  • Native in Japanese, and proficient in written & spoken English
  • Autocad basic skills or another drawing/design software is a plus

Why work with us?

This is a fabulous opportunity to join the Kering adventure and to actively contribute to the development of the business by becoming part of a thriving Atelier in a global Luxury Group that offers endless possibilities to learn and grow. Talent development is a managerial principle at Kering and we are committed to fostering internal mobility. Our common vision promotes leadership skills and helps every employee to reach their full potential in a stimulating and fulfilling workplace environment.

  • Full time
  • Asia
  • Japan
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